Agencies
One workspace per account, each with its own people, roles and rates.
GroLayer Vantboard
Free for 2 users. No card needed. Export your data any time.
Vantboard is built and run by GroLayer, from Mumbai. The screens on this page are drawn from the product.
Anyone can use the board. It was built for the teams whose work ends in an invoice, where the hours and the tasks have to agree.
One workspace per account, each with its own people, roles and rates.
Several clients on the go, and a board that shows which one is slipping.
Hours logged against the matter, approved once, and billed at the right rate.
One workspace per client, free for two people, and an invoice that writes itself.
Tasks and bugs on the same board, with what is blocked in its own column.
Projects, tasks and deadlines. The billing side waits until you need it.
We ran into every one of these in the service businesses we work with, before any of it became a screen.
“The work is in one tool, the hours in a spreadsheet, the invoice in a third.”
In Vantboard they are the same record. A task is logged against, the hours carry their rate, and the invoice reads from those hours. Change one and the others already know.
One project, one record“Nobody knows what is stuck until the Friday call.”
Blocked is a column, not a feeling. The board has five stages and one of them is Blocked, with the task it is waiting on named on the card. Anyone opening the board sees it on Monday.
Five-stage board with dependencies“Month-end is three days of checking hours against invoices.”
Invoices are built from approved time. Each line traces back to a task and a rate, so month-end is sending invoices rather than rebuilding them.
Invoices from approved hours“We only find out a project lost money after it has finished.”
Budget is measured against actual as you go. Hours and approved expenses count against it, an alert fires before the overrun, and each invoice shows the margin left.
Budgets, expenses and profitability“Every client wants an update, and every update is an email.”
Clients see their own project in a portal. Progress, invoices and what is waiting on them, without a status report written by hand on Friday afternoon.
Client portalOpen a project and the overview shows the timeline, the team and the time already spent, with a tab for everything else. Progress comes off the checklists, so nobody types a percentage on Friday.
Every card carries its priority, due date, assignee, checklist, files and comments. The same tasks appear on the calendar by due date, and on each person’s own list of work.
Each person sees the week as a list of entries. Start the timer on a task or type the hours in by hand, then submit the week. Every entry keeps its billing rate, so the report and the invoice read from the same line.
Budgets are measured against actual hours and approved expenses while the project runs. At month-end, pick the client and the period: the approved hours come across with their rates, and the margin is on the same screen.
A workspace per client or team, each with its own roles. The people who approve time are not necessarily the people who see rates, and the client sees only their own project.
The things a team weighs before it moves its work somewhere new.
Monthly plans, changed or cancelled from Settings. Pay yearly and two months are free.
For one person or a pair, trying the board out.
A small team running a handful of projects.
A studio with several clients on the go.
An agency billing across many accounts.
Large teams, many workspaces, one system.
Prices in rupees. Outside India the same plans are shown in dollars at the day’s rate. For a plan shaped differently, talk to us.
If yours is not here, write to support@vantboard.com and someone who builds the product will answer within one working day.
Create a workspace, add the projects that are open now, invite the team and start the timer on the first task. That is the whole setup. The first invoice from approved hours goes out at the next month-end.